Office Manager/Executive Assistant
Company: Jobot
Location: San Francisco
Posted on: October 29, 2024
Job Description:
Dynamic Office Manager/Executive Assistant for Growing
FinTech!This Jobot Job is hosted by: Ally StormAre you a fit? Easy
Apply now by clicking the "Apply" button
and sending us your resume.Salary: $85,000 - $120,000 per yearA bit
about us:Growing FinTech company in downtown San Francisco is
seeking a dynamic Office Manager/Executive to join their team. This
is a permanent/direct hire job opportunity!Why join us?
- Great Medical Benefits
- 401K plan
- Generous PTO
- Stock Options
- HSA
- Competitive CompensationJob DetailsJob Details:We are seeking a
dynamic, experienced, and highly motivated individual to join our
team as a Permanent Office Manager/Executive Assistant in the
Mortgage industry. This role is an integral part of our team,
providing high-level administrative support to our executive team,
while also overseeing the day-to-day operations of the office. This
is an excellent opportunity for someone looking to apply their
skills and experience in a fast-paced, challenging, and rewarding
environment. The ideal candidate will have a strong background in
administrative tasks, including detailed preparation of expense
reports, and a proven ability to manage multiple tasks and projects
with competing priorities and deadlines.Responsibilities:1. Manage
and maintain executive schedules, including planning and scheduling
meetings, conferences, and travel.2. Organize office operations and
procedures, including filing systems, procurement of supplies, and
management of clerical functions.3. Develop and maintain an
efficient documentation and filing system for both paper and
electronic records.4. Prepare and submit expense reports, ensuring
accuracy and timely submission.5. Assist in the preparation of
regularly scheduled reports, presentations, and other documents.6.
Act as the point of contact for internal and external clients,
maintaining a high level of professionalism and confidentiality.7.
Coordinate project deliverables and follow up on outstanding
items.8. Act as an office manager by keeping up with office supply
inventory, equipment maintenance, and other necessities.9. Assist
in the onboarding process for new hires, and coordinate staff
training sessions and seminars.10. Perform other relevant duties as
assigned, demonstrating flexibility and
adaptability.Qualifications:1. Bachelor's degree in Business
Administration or a related field.2. Minimum of 5 years of
experience as an Office Manager, Executive Assistant, or in a
similar role.3. Experience in the Mortgage industry is highly
desirable.4. Proficient in preparing and managing expense
reports.5. Strong proficiency in MS Office Suite (Word, Excel,
PowerPoint, Outlook).6. Exceptional organizational and multitasking
skills, with a keen attention to detail.7. Excellent verbal and
written communication skills.8. Ability to work effectively with
minimal supervision.9. Strong problem-solving skills and the
ability to make decisions under pressure.10. Ability to handle
confidential information with discretion and integrity.11.
Proactive attitude, with the ability to anticipate needs and take
initiative.12. Demonstrated ability to manage complex tasks and
prioritize competing demands in order to meet deadlines. If you are
a self-starter who is able to work independently but also function
effectively in a team-oriented setting, we would love to hear from
you. Our company offers a competitive salary and benefits package,
and a dynamic and supportive work environment. Apply today to join
our team!Interested in hearing more? Easy Apply now by clicking the
"Apply" button.
Keywords: Jobot, Newark , Office Manager/Executive Assistant, Executive , San Francisco, California
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